Winery Event Manager (Wine Jobs: Management & Administration)

  Abeja Winery (http://www.abeja.net)

  Walla Walla, Washington

Abeja is a one-of-a-kind destination for those seeking a truly special wine country experience. Located in Walla Walla on a serene 38-acres of estate vineyards, lavender fields and gardens, Abeja is a celebrated winery and distinctive Inn that creates a magical countryside oasis. Visitors will experience exclusive world-class Washington state wines, all crafted with care from the land, while staying in guest cottages that each share a different story about the rich history of the turn-of-the-century farmstead. The Abeja experience is created by people who are devoted to a continued pursuit of what they do best and an endless drive to do even better for wine enthusiasts and guests of The Inn.

Job Responsibilities

• Responsible for selling, planning, and executing events.
• Field and respond to incoming leads.
• Conduct venue site visits for prospective clients.
• Proposals and detailed cost estimates for prospective events.
• Prepares and acts as signer for all event contracts.
• Prepares/distributes various sales reports, as well as the resume and BEO.
• Continued development of sales collateral, proposal templates, and additional sales tools.
• Works with Executive Chef to update menus and menu pricing.
• Follows established operational policies and procedures as they relate to group events.
• Obtains necessary information from the client to ensure efficient event execution and client satisfaction to include room setups, food and beverage specifications, timeline, and billing.
• Distributes all pertinent information to the operating departments in a timely and understandable manner based on the procedures in place.
• Monitors and ensures client satisfaction throughout planning and execution of the event.
• Develops and maintains favorable working relationships and open communication with all departments.
• Contributes to the sales effort by encouraging repeat business and up selling.
• Responsible for new booking/turn over process.
• Responsible for scheduling setup and teardown for execution of events.
• Process sales department invoices and expenses: maintain file copies, handoff to accounting, organize and track as needed.
• Reconcile monthly expense and gratuity reports for accounting.

Job Requirements

• Previous event planning experience required.
• Sales experience preferred.
• Must possess basic negotiation skills and strong customer relations skills.
• The ability to effectively present information and respond to questions from group of managers, clients, customers, and the public.
• Must be able to communicate in English clearly and effectively, both verbally and written.
• Strong attention to detail.
• Ability to compute discounts, interest, commissions, proportions, and percentages.
• Strong computer literacy in Microsoft Office, especially Word, Excel, and Outlook.
• Detail oriented with strong multi-tasking and organizational skills.
• Ability to carry out instructions provided in written and oral format.
• Ability to solve problems and make decisions in routine situations.
• Strong personal management skills, including time management, planning, organizing, and delivery of results.

The Fine Print

Abeja Winery is an equal opportunity employer committed to an inclusive environment without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law. We strive for excellence in every position within the company and select the most qualified people who embrace our service philosophy.

How To Apply