Offsite Event & Demo Coordinator (Wine Jobs: Management & Administration)

Full Time

  Willamette Valley Vineyards

  Turner, Oregon

Are you good at everything, but specialize in the details, organization, and pursuit of quality?

If so, we may have the perfect opportunity for you to develop more of these skills and shine at Willamette Valley Vineyards. We are seeking an Offsite Event & Demo Coordinator who is responsible for planning and executing the company’s offsite events and demo sales opportunities in the marketplace. The ideal candidate has sales experience, is a hands-on leader, highly organized, and administratively proficient professional. Must be a highly-motivated with a strong sense of commitment and a positive attitude who thrives in the fast-paced environment of a medium-sized winery.

Responsibilities to include:

  • Increase sales, points of distribution and brand awareness in off premise and chain accounts.
  • Executes budget & controls costs by monitoring staffing levels & by working with the CFO to enforce financial controls.
  • Pursues authorizations, placements, floor stacks, cold box, displays, ads, etc.
  • Performs staff training, incentives, tastings, dinners etc. to support and leverage placements in off premise.
  • Performs demos in key accounts and coordinates with distributors on inventory, demo staffing, and demo staff charges.
  • Assists the NW BM in managing distributor relations, managing customer relations, and communication surrounding market visits in assigned areas.
  • Assists in the communication & support of departmental goals for local distributors while in Market
  • Prepares & plans the event including completion of required documents, staffing, transportation, ordering, pick up and return of wine & merchandise, decorations, and other items as needed.
  • Executes the event &/or trains team members who will execute the event in event guidelines, booth procedures, cash handling, inventory tracking, use of knuckle buster and other duties as needed.
  • Oversees & facilitates the timely and orderly return of festival supplies.
  • Orients, trains and coaches Demo Team Members.
  • Schedules demos as needed and maintains a master schedule; sends schedule every two weeks to relevant distributor contacts for the upcoming two weeks.
  • Completes monthly inventory reconciliation (using inventory requests, POS and Demo tasting forms) and presents to Sales Coordinator, OR National Brand Ambassador, and CFO.


  • A passion for wine with demonstrated industry knowledge.
  • Relevant Bachelor’s degree, or equivalent combination of education and experience
  • Four years of related administrative experience
  • Ability to adapt to a changing environment and handle multiple priorities
  • Strong interpersonal, communication and time management skills
  • Excellent computer, writing, and analytical skills
  • Comfortable speaking in front of large groups and making presentations.
  • Able to lift 40 lbs
  • Supervisory experience is preferred

How To Apply

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