Operations Coordinator (Wine Jobs: Management & Administration)

Essential Duties and Responsibilities: 

• Creates new SKUs including price and cost details
• Updates and communicates costing and/or pricing changes with existing SKUs
• Maintains pricing table for all SKUs and sales channels
• Records bottling transactions
• Processes and track warehouse and store transfers of inventory
• Processes rework activity of cased goods performed at warehouse
• Reconciles cased goods to physical counts for multiple locations
• Records cost of goods sold by sales channel for all channels
• Calculates shrinkage for multiple store and warehouse locations
• Communicates results and variances to various department managers
• Collaborates with various departments to improve accuracy of counts

• Processes sales orders for domestic and export accounts
• Confirms pricing on purchase orders, communicate and resolve any variances
• Prepare monthly shipment reports for compliance team
• Prepares and distributes daily sales reports
• Coordinate truck schedules with carriers as needed
• Processes wine orders between internal warehouses, direct businesses

• Processes domestic and international invoices and accounts receivable
• Makes collection calls, following up for all domestic and export accounts.
• Prepares bank deposits and posts to general ledger system.
• Communicates (via phone and email) with sales force and brokers.
• Processes intercompany and bulk wine billings.
• Proposes and prepares credit memos, researches and resolves short pays
• Distributes A/R aging reports to sales reps.

• Establishes wine allocations for various sales channels
• Processes adjustments as needed
• Ties out allocation balances to inventory on hand

• Backs up accounts payable
• Year end audit support

Supervisory Responsibilities: NA

Job Requirements: (Please indicate the minimum required.)

Education/Experience: Bachelor degree in Accounting or Business Management and/or two years related experience.

Knowledge, Skills & Abilities:  

• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Business Acumen - Ability to grasp and understand business concepts and issues.
• Communication, Oral & written  - Ability to communicate effectively with others using the spoken word and in writing clearly and concisely.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Reliability - The trait of being dependable and trustworthy.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Physical Demands:

• N (Not Applicable) - Activity is not applicable to this occupation
• O (Occasionally) - Occupation requires this activity up to 33% of the time (0-2.5+hrs/day)
• F (Frequently) - Occupation requires this activity from 33% - 66% of the time (2.5-5.5+ hrs/day)
• C (Constantly) - Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Lift/Carry

• 10 lbs or Less, O
• 11 – 20 lbs, O
• 21 – 50 lbs, O
• 51 – 100 lbs, N
• Over 100 lbs, N

Push/Pull

• 12 lbs or Less, O
• 13-25 lbs, O
• 26-40 lbs, O
• 41-100 lbs, N

Other Physical Requirements

• Vision (Near, Distance)
• Sense of Sound
• Sense of Touch