Executive Assistant, Spirits Sales (Wine Jobs: Sales & Marketing)

Full Time

  Pernod Ricard USA

  New York, New York

Position Summary:

The primary purpose of this position is to provide daily administrative support to the Chief Commercial Officer ("CCO") of Spirits Sales. Responsibilities will range from general administrative support to organizational event planning. This individual serves as the primary contact for the Spirits Sales organization and often provides support to other office, other Executive Assistants and field sales staff, as needed.

Key Accountabilities:

  • Responsible for all administrative duties supporting the CCO, Spirits Sales, including (40% of time):
    • Calendar Management: Planning of calendar, coordinate travel, arrange meetings, order catering (as needed), schedule/initiate conference calls
    • Expense Reporting: Manage and submit all expenses in timely manner
    • Attendance: Track departmental PTO in accordance with company guidelines
    • Office Supplies: order supplies and ensure department remains in budget
    • Provide support to VP’s, Directors, as needed

  • Represent the CCO in company communications (i.e.: phone/fax/mail/email, company notes, holiday cards, etc.). Prepare PowerPoint decks and drafts of correspondence for approval and execute transmission, as appropriate. (30% of time)
  • Coordinate and plan annual National Spirits Sales Meeting, Top to Top Meetings, GM Meetings, and other meetings events, as required. Manage external vendors, when appropriate. Handle all logistics during events. Travel to meetings, as required. (20% of time)
  • Act as Budget Coordinator for Departmental Overhead Budget. (5% of time)
  • Track spending and provide CCO with quarterly updates on cost centers including departmental travel and entertainment expenses.
  • Handle special projects, as necessary. (5% of time)

Nature & Scope
Position typically works with all levels of management - within PR USA and key external partners – and provides information as directed by CCO. Communication often includes sensitive information requiring complete confidentiality and discretion. Incumbent is responsible for daily management of CCO’s calendar which includes consistent communication, coordination and scheduling adjustments. Individual must also display team work capabilities as working with other Executive Assistants is key. Being pro-active while displaying clarity of purpose and speed of action will make this individual successful.


  • High School Degree required, Bachelor’s degree, a plus.
  • Advanced training and proficiency in MS-Office Suite is required.
  • Knowledge of/proficiency in Concur, or similar T&E system is required.

Experience / Background:

  • 5-7 years of previous experience supporting senior level management. Prior experience supporting field organization a plus.
  • Excellent verbal and written communication skills required.
  • Prior experience coordinating and planning large meetings and events is highly preferred.
  • Qualified candidates must be detail oriented, able to multi-task, and exhibit strong interpersonal skills.
  • Proven success anticipating change, problem-solving, and acting with a sense of urgency are key competencies for success in this position.
  • Candidates must be comfortable interacting with different personalities and across all levels of management, while always maintaining confidentiality and discretion.
  • Digitally savvy and good knowledge/usage of social media will be a plus
  • Not afraid to ask for clarification, take risks and make mistakes

Working Conditions:

Work is performed in a typical office environment, with limited demands for movement and lifting. Normal visual acuity required for correspondence and computer terminal usage. Ability to work overtime as required.


Position will require travel to support sales meetings and events.

Estimate: 10-15% of time. 

Who are we?

Pernod Ricard USA is the premium spirits and wine company in the U.S. The company's leading spirits and wines include such prestigious brands as ABSOLUT® Vodka, Chivas Regal® Scotch Whisky, The Glenlivet® Single Malt Scotch Whisky, Jameson® Irish Whiskey, Malibu®, Kahlúa® Liqueur, Beefeater® Gin, and Avión™ Tequila (through a joint venture with Tequila Avión); such superior wines as Jacob's Creek® and Brancott Estate®; and such exquisite champagnes and sparkling wines as Perrier-Jouët® Champagne, G.H. Mumm™ Champagne and Mumm Napa® sparkling wines. Learn more about our history, values, strategies and organization by visiting us at http://www.pernod-ricard-usa.com/

Working at Pernod Ricard 

Working for Pernod Ricard USA means working for the co-leader in the global wines and spirits industry – and having the opportunity to work with great people and great brands in diverse and challenging roles. Our success is the result of the passion and creativity of our people, our exceptional portfolio of leading premium brands, and a shared commitment to our values of entrepreneurship, mutual trust, and a strong sense of ethics. Pernod Ricard USA rewards both individual initiative and a spirit of collaboration, and encourages ongoing professional development. Pernod Ricard USA recognizes the importance of continuously building upon our diverse workforce and inclusive culture. We believe in championing an inclusive culture that embraces differences and encourages employees to challenge themselves and their colleagues. 


Pernod Ricard USA offers competitive compensation, performance bonuses and domestic & international career development opportunities.

* Pernod Ricard USA is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

* Offers will be subject to United States local terms.

How To Apply


Wine & Restaurant Jobs in the USA. Looking for a job or hiring new employees in the wine & restaurant industry? Wine Jobs USA - The job site for the wine & restaurant industry throughout the US. Find ads for jobs in the wine industry, from winemaking to wine sales jobs.

Employers and Recruiters - Attract the best candidates for your employment opportunities. Post your ads for hospitality and wine industry jobs on winejobsusa.com.

Job Seekers - Find jobs in restaurants and wine including restaurant jobs, winery jobs, wine sales reps, winemakers, Sommelier jobs and more. Job seekers, sign up to receive wine and restaurant job postings by email.