Office & Marketing Coordinator (Wine Jobs: Sales & Marketing)

Full Time

  Napa Valley Grapegrowers

  Napa, California

The Napa Valley Grapegrowers announces the opening of a full-time Office & Marketing Coordinator position. This position is required to come on-site for work, with some hybrid flexibility. The successful candidate will possess exceptional administrative & communication skills, attention to detail, and will demonstrate a strong professional record of organization and commitment.

1. Administrative
- Support the CEO/Executive Director including, but not limited to:
- Prepare and coordinate meetings and schedules, including for the Board of Directors
- Coordinate mailing of member thank you letters and industry support letters
- Plan annual Board of Directors retreat and coordinate all social gatherings, i.e., Past Presidents lunch
- Answer telephones; sort daily mail
- Manage NVG office vendors and accounts, including IT and related vendors
- Maintain inventory of NVG and Napa Valley Farmworker Foundation (FWF) marketing collateral and printed materials; order as needed
- Maintain inventory of office & kitchen supplies; order as needed
- Research and purchase office equipment as directed
- Export, review, and update Excel spreadsheets as required for organizational reporting
- Work with Marketing Manager to oversee annual donor mailings and outreach correspondence

2. Marketing and Communications
- Provide general support to the Marketing Manager
- Provide administrative support for the Marketing & Communications Subcommittee
- Support setup and breakdown meetings; take meeting minutes
- Support event production and logistics for the Annual Dinner, Membership Meeting, Afternoon in the Vineyards, Vineyard Social Club, and all other events
- Harvest STOMP
- Support the coordination of the week of event volunteers and temporary staff
- Support the team in printing and mailing all receipts, thank you letters and packets
- General administrative and operational support for event production
- Provide staff support to film crews and other video projects
- Organize and maintain graphics library according to issues, season, and specific marketing needs; maintain an organized online media archive via Dropbox
- Oversee holiday card mailing and printing
- Support the Marketing Manager in tracking ongoing performance of Social Media channels and Grower Bulletin performance
- Monitor mentions of NVG and FWF in the press and report to Marketing Manager and CEO/Executive Director
- Support the Marketing Manager in keeping the NVG newsroom up-to-date

3. Community Relations
- Maintain calendar of community outreach activities including community events, appearances and other communications opportunities that support the goals of the organizations

4. NVG Programs
- Coordinate all facets of the Napa Valley Internship Program
- Support Leadership Napa Valley Ag Day planning
- Work with the CEO/Executive Director to coordinate the Grower of the Year program
- Work with the CEO/Executive Director to manage the gift and recognition programs for both NVG and FWF

5. Napa Valley Farmworker Foundation
- Provide support for all seminars and events including Pruning Contest, Día de la Familia, and Leadership & Management

6. Provide general support to the NVG team as directed by the Marketing Manager

Candidates - take the following qualifications into consideration before applying. Cover letters and resumes must demonstrate the presence of the following attributes and skills:
•  At least 2 years in a related position
•  Superior writing and verbal communication skills
•  Experience with the Adobe Suite or similar graphic design and video editing programs a plus
•  Strong interest in social media and trends (Facebook, Instagram, YouTube, TikTok, etc.)
•  Thrive in a fast-paced, project-based environment
•  Experience or interest in Napa Valley winegrape growing
•  Highly motivated work ethic and organizational skills
•  Strong people skills and an outgoing personality
•  Ability to establish and build effective relationships with customers and co-workers
•  Experience with budgets and reporting expenses a plus
•  Demonstrated success managing accounts and performing analyses
•  Proficiency in Excel and Word; experience with CRM and/or database software
•  Experience with the sales and management of a luxury brand a plus
•  Ability to assist with event set up, breakdown, and coordination
•  Ability to work with management, colleagues, and people throughout the business and industry at every level

These are required to perform the key responsibilities of the job with or without accommodations
•  Must be able to lift up to 50 pounds repeatedly
•  Must be able to walk, stand, climb, hear, see, balance, reach with hands and arms, stoop, kneel, crouch or crawl on a daily basis
•  Must be able to drive a reliable vehicle

•  Must possess a valid state driver's license
•  Must have a clean motor vehicle record
•  This job requires the use of your personal vehicle, for which you will be reimbursed for business-related driving expenses
•  Must be able to sell, work with and be around alcoholic beverages

The NVG provides a competitive employee benefits package and supports a collaborative, productive workplace.

Napa Valley Grapegrowers is an equal opportunity employer.

We require all employees to be vaccinated against COVID 19. In accordance with legal requirements, we will consider a documented medical or sincerely held religious accommodation request.

How To Apply

Candidates should submit a cover letter detailing their understanding of the Napa Valley Grape growers and what they can bring to this specific position, along with a resume.

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