Inventory & Compliance Coordinator (Wine Jobs: Management & Administration)

Full Time

  Free Flow Wines

  Napa, California

Free Flow Wines is looking for a motivated individual to coordinate all of our compliance, work order processing & new item set-ups. This position will collaborate with Free Flow’s Production, Supply Chain and Customer success teams in order to review upcoming production work orders for data accuracy, file & track all necessary compliance records, and maintain item set-ups within our ERP systems. The ideal candidate for this postion will be able to multi-task efficiently, have a focus and priority on attention to detail and possess a desire to take on increased levels of responsibility. This position reports directly to Free Flow’s Client Operations Manager.

Key Responsibilities:
•  Work with winery customers & internal teams to process TTB COLAs and DBAs to ensure customer compliance.
•  Work directly with winery customers tomanage collar (label) designs, including graphic design layouts or amendments as needed.. 
•  Responsible for managing printer orders, proofing for accuracy and meeting deadlines for delivery ofcollar orders.
•  Review incoming production work orders for accuracy and facilitate adjustments as necessary to ensure all requirements are in place in a timely manner (COLA’s, can corrosivity certificates, final volumes, etc)
•  Create and maintain item set-ups for all SKU’s within Free Flow’s ERP system, and send to FFW’s fulfillment partners
•  Complete and File all Offsite/Hybrid Work Order packets
•  Various other tasks as required

•  BA / BS Degree
•  1 -3 years compliance/planning/customer service experience
•  Detail oriented
•  Excellent verbal & written communication skills
•  Comfortable with Microsoft Office, Microsoft Excel, Adobe Illustrator, Netsuite & Google Docs
•  Proven ability to work effectively in a fast-paced environment with cross functional interaction and sometimes highly pressured situations
•  Comfortable working in a small company atmosphere
•  Reliable, honest, professional, energetic and a sense of humor
•  Previous wine industry experience a plus

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