Finance Manager
(Wine Jobs:
Management & Administration)
Full Time
Bin to Bottle
Napa,
California
About Us
Bin to Bottle is a full-service custom crush, bottling, and canning facility for wine and alternative
beverages. We combine technical excellence, innovation, and compliance to provide our clients with high-
quality products that exceed expectations. Our team values collaboration, precision, and continuous improvement.
Position Summary
The Finance Manager will lead the financial operations of Bin to Bottle, including accounting,
billing, budgeting, and collections. This role is ideal for a hands-on, detail-driven professional
with strong experience in QuickBooks Online, Bill.com, and Vintrace or InnoVint. The Finance
Manager will be responsible for rebuilding the Chart of Accounts, improving financial processes,
and ensuring strong cash flow through proactive, assertive collections. This position requires
someone who thrives in a fast-paced production environment and can create structure where needed.
Key Responsibilities
- Oversee day-to-day accounting operations, including AP, AR, GL, reconciliations, and
month-end close.
- Manage QuickBooks Online, including journal entries, accruals, and accurate
revenue/COGS classification.
- Administer Bill.com for invoice routing, approvals, vendor management, and payment
processing.
- Maintain data integrity and integration between Bill.com → QuickBooks and
Vintrace/InnoVint → QuickBooks.
- Lead the design and implementation of a new, service-aligned Chart of Accounts.
- Build and maintain the annual budget and rolling forecasts.
- Create cost models for labor, storage, production, and project-based work.
- Generate weekly and monthly reporting packages for leadership.
- Track financial performance and provide recommendations to improve results.
- Ensure accurate and timely billing for crush, bottling, canning, storage, and all ancillary services.
- Reconcile production data, work orders, and Vintrace/InnoVint entries to verify accuracy of invoices.
- Lead aggressive and proactive collections, managing aging reports and negotiating payment plans.
- Identify revenue leakage and implement preventative controls.
- Develop new SOPs for billing, AP, AR, month-end close, KPIs and financial reporting.
- Support future system upgrades or transitions, including potential ERP enhancements.
- Collaborate with Production, Winemaking, Quality, and Logistics to align operational
and financial workflows.
- Strengthen financial controls to ensure accuracy, compliance, and audit readiness.
- Prepare and organize financial schedules and documents for quarterly and year-end tax filings.
- Maintain clean, audit-ready records and assist with reconciliations.
- Assist with maintaining and tracking required TTB, ABC, and AP documentation.
- Support filing requirements and ensure records match production and inventory activity.
- Help prepare and organize documents for audits, inspections, or regulatory reviews.
- Assist in maintaining accurate records of Alternating Proprietorship (AP) contracts,
renewals, onboarding, and required regulatory forms.
Required Qualifications
- 5–8+ years of accounting or finance experience; manufacturing/production environment
preferred.
- Strong proficiency with QuickBooks Online and Bill.com.
- Experience using Vintrace or InnoVint (required).
- Demonstrated experience creating and implementing a Chart of Accounts.
- Experience with budgeting, forecasting, and cash flow management.
- Strong collections experience, with a proactive and assertive approach.
- Exceptional attention to detail; ability to work hands-on in a small, fast-paced team.
Preferred Qualifications
- Experience in wine production, beverage manufacturing, co-packing, or custom crush operations.
- Knowledge of cost accounting for production and labor.
- Advanced proficiency in Excel or Google Sheets.
- Bilingual (English/Spanish) a plus.
Work Environment & Physical Requirements
- This role primarily operates in an office environment within a production facility.
- Must be able to sit or stand for extended periods.
- Occasional visits to production areas may be required.
- Occasional travel for trainings or vendor meetings may be required.
EEO Statement
Bin to Bottle/WPHG LLC. is an Equal Opportunity Employer. We celebrate diversity and are
committed to creating an inclusive environment for all employees. All employment is decided
on the basis of qualifications, merit, and business need.
Disclaimer
This job description is intended to convey information essential to understanding the scope of
the position and is not intended to be an exhaustive list of qualifications, skills, duties, responsibilities, or working conditions.
