Business Administrator and Bookkeeper (Wine Jobs: Management & Administration)

Full Time

  Vinity Wine Company

  Emeryville, California

Business Administrator and Bookkeeper for Wine Importer & Distributor

Vinity Wine Company is an importer and distributor of artisan Italian wines and spirits. Our producers’ wines reflect their unwavering focus on quality, authenticity and respect for nature.

Vinity has been in business for 22 years in a very cool building and neighborhood of Emeryville, California. We are passionate about food, wine and Italy. We are looking for a new full time team member who shares our passion, appreciates thick Italian accents, and will enjoy sharing in our occasional family-style lunches. We are a small business and therefore need a team member who can wear many hats, embraces multi-tasking, and is an excellent organizer with exceptional attention to detail and accuracy.
This is an on-site position.

Duties and Responsibilities include, but are not limited to:

Operations and Customer support
- Assist with order fulfillment, processing and invoicing
- Carry out clerical duties including answering phones, responding to emails, filing, and preparing documents
- Troubleshoot issues with/for the customers, sales managers, warehouses, shippers, etc.
- Interface and maintain positive relationships with all clients, suppliers, vendors, contractors
and employees
- Process and prepare samples for shipping
- Help coordinate and book events and business related travel
- Manage HR files and work with HR contractor
- Manage company insurance renewals
- Contribute to the team effort by accomplishing other tasks as needed

- Enter and manage data
- Generate reports and financial statements
- Daily review and posting of cash receipts and bank deposits
- Accounts payable and receivable
- Bank Reconciliation
- Manage collections


-Minimum 7 years of experience in business administration and bookkeeping – Bachelor’s degree required
-Very high proficiency with QuickBooks and Microsoft Office Suite
-Must be capable of setting priorities, working under pressure and meeting deadline
-Must be pro-active and able to multi-task
-Strong written and verbal communication skills with an advanced attention to detail
-Exceptional organizational & scheduling ability and excel in data accuracy
-Must be able to lift, carry and walk with 40 pound items
-Ability to provide exceptional customer service to our clients
-Ability to provide exceptional support services to our sales force and operations
-Focused on systems and procedures, record keeping, planning, and careful organization of activities, tasks, and projects that require accuracy

Health Care Insurance – Blue Shield PPO Plan, Dental and Vision - offered after 60 days
Retirement Plan – 401K with a matched benefit - offered after 1 year
Great wine/portfolio items can be purchased at wholesale discount prices
Paid time off
Espresso machine in office

Salary: $76,000 or more - Depending on experience.

How To Apply

Please apply with your resume and cover letter.

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