Purchasing Administrative Assistant (Wine Jobs: Management & Administration)

Full Time

  Allied Beverage Group

  Carlstadt, New Jersey


Allied Beverage Group, the largest wine and spirits distributor in the State of New Jersey is looking for a Purchasing Administrative Assistant to join our team in our Carlstadt, NJ office.

The Purchasing Administrative Assistant must compile and maintain information and records to prepare purchase orders; edit purchase requests and prepares purchase orders; consult catalogs and other references to obtain prices and specifications; maintain files and records of materials, prices, inventories and deliveries.  The incumbent must also perform related clerical duties such as contacting vendors and suppliers for quotations, and following up on outstanding purchase orders.  The incumbent but be able to apply standard formulas to calculate extensions and discount applications, process sample invoices, process distressed, rework and breakage adjustments following though to all aspects of tax destruction.


Primary Responsibilities Include: 

  • Daily reconciliation of the receiving process including customs broker work.
  • Process freight invoices for payment to finance.
  • Daily Sample final approvals
  • Processing of warehouse recoup and destruction.
  • Setup and maintenance of Vendor file.
  • Setup and maintain sales and manager account numbers.
  • Create/advancing open purchase orders.
  • Support purchasing department with various functions such as updating pricing, creating part numbers, etc.
  • Assist with the planning and purchasing of stock items.
  • Sending purchasing orders to suppliers, confirming receipt of purchasing orders, ensuring accuracy, etc.
  • Turn quotes for inventory items into purchase orders.
  • Other administrative tasks as needed. 


  • High School Degree and 1 year experience working in a purchasing department preferred.
  • Results Oriented with the ability to prioritize.
  • Detail Oriented.
  • Excellent problem solving skills.
  • Team player who can interact with all levels and departments.
  • Strong Interpersonal Communication Skills.
  • Strong math, verbal and written communication skills.

EEO Statement

Allied Beverage Group is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics.

How To Apply


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