Office Manager and Marketing Coordinator (Wine Jobs: Management & Administration)

Full Time

  Karen MacNeil & Company (http://www.karenmacneil.com)

  St. Helena, CA, California

Title:  Office Manager and Marketing Coordinator

 

Job Description:

 

Combined Office Manager and Marketing Coordinator. Involved in all aspects of small education-based company. Right hand person to Karen MacNeil.

 

ABOUT KAREN MACNEIL & COMPANY LLC:

 

Karen MacNeil & Company LLC is a consulting and wine education firm owned and operated by Karen MacNeil.  Karen MacNeil is one of the foremost wine experts in the United States and is the author of the bestselling book, "The Wine Bible." The company is devoted to wine education based products and services, wine journalism, wine events, and wine consulting for a variety of clients.

 

THE COMPANY'S ACTIVITIES:

 

Wine education products and services; writing projects about wine; educational classes and seminars on wine and food; wine events for leading corporations; media projects; and social media activities.

 

PURPOSE OF ROLE:

 

The Office and Marketing Coordinator will improve the effectiveness and efficiency of the KM & Co team.  This is a junior level position that is highly administrative in nature and therefore requires considerable organization skills. While some wine knowledge is fine, it is MORE important that the person be a top notch, detail-oriented organizer who is internet and social media savvy. As this is a small office, the pace is always very fast and the range of tasks is wide.

 

 

ESSENTIAL DUTIES:

 

•         Office and Administration:  Schedule management, supplies management, “right hand” assistant to KM with general running of office.

 

•         Assistance with Projects and Clients:  Manage and organize considerable email correspondence regarding clients and projects.

 

•         Events and Seminars:  Assist as needed with the planning and organizing of wine events and seminars including venue management, travel arrangements, wine procurement and any/all small planning details.

 

•         Books and Education Products: Assist with the development, maintenance, and marketing of  KM&Co products and services.  

 

  • Maintain office technology, including Windows-based computer network, Microsoft Exchange and phone system. The office has no on-site IT department, and thus the candidate will be the go-to person for the resolution of issues regarding basic office technology.

 

•    Maintain company website(s) ensuring they are operating efficiently, are updated regularly and that customer inquiries and handled immediately. 

 

•    Social Media responsibilities. Responsible for day to day campaigns on Facebook, Twitter and others.  Help keep KM&Co active on all critical platforms to broaden social media reach and return.

 

•    Be willing to step up and become involved as new KM&Co ventures/products expand.

 

•         Occasionally set up wine tastings, and organize tasting notes.

 

 

 

 

 

QUALIFICATIONS AND EXPERIENCE:

 

This position is unique, and thus there is no standard or typical past employment history which the candidate must possess. However, listed below are examples of the types of skills, knowledge, experience and abilities a well-qualified candidate would have.

 

A. Bachelor’s Degree (marketing or communications preferred)

B. Superior organizational skills and experience

C. Intermediate to advanced proficiency in Microsoft Windows (Word, Outlook, PowerPoint, Excel) with solid working knowledge of QuickBooks

D. Intermediate to advanced proficiency in social media applications

E. An entrepreneurial frame of mind and a team player

F. The ability to work independently, work quickly, demonstrate versatility and flexibility

G. Very strong grasp of the English language with strong writing skills and communication skills

H. A “do what it takes” attitude and the ability to handle changing priorities and work loads with enthusiasm

I. The ability to execute both basic administrative tasks (phones, data, files, office supplies) as well as tasks that require creative and strategic thinking

J. The ability to interact with a wide variety of contacts and clients, from corporate executives to support service personnel

K. Basic bookkeeping experience, including invoicing and maintaining office Quickbooks

L. Responsible for maintaining the offices in a clean and neat manner

 

Additional Pluses:

*Junior experience in marketing and/or public relations and/or sales

*Wine tasting experience

*Good relationships within the wine industry

*Experience in events and event planning

 

WORK ENVIRONMENT:

 

Small office suites on Main St. in downtown St. Helena. Noise level: low. Environment: private and quiet without a lot of busy social interaction.

Physical demands: must be able to lift/carry a case of wine (approximately 35 lbs) and to unpack wine samples.

 

REPORTS TO:

 

Directly to Karen MacNeil

 

 

 

TO APPLY:

 

If you are interested in this position, please send cover letter and resume to [email protected].

COMPENSATION AND BENEFITS: Compensation: competitive Benefits: After initial three month period, possible move to full time with paid holidays, vacation and medical benefits

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