Assistant Controller (Wine Jobs: Management & Administration)

  PlumpJack

  San Francisco, California

ESSENTIAL PURPOSE:        Responsible for assisting with the administration of the San Francisco Accounting Office personnel, the maintenance of the various books of accounts, supporting schedules, and detail records, and the timely production of the monthly financial statements and other reports for the operating businesses processed from the SF office.  Responsible for the internal control of the SF Accounting Office functions.

ESSENTIAL DUTIES:
General

• To comply with The Plumpjack Management Group Mission Statement and Core Values.
• To maintain professional discretion and confidentiality at all times, never discussing Accounting or Human Resources matters without prior knowledge of the Plumpjack Management Group Controller, VP of Finance or VP of Human Resources.

Administration of the Accounting Office

• Is responsible for assisting in the screening and recommending of candidates for employment in the San Francisco accounting office to the Plumpjack Management Group Controller.
• Is responsible for the training of new department personnel, assists in developing and revising department job descriptions.
• Is responsible for evaluation, transfer, promotion and recommending salary increases for those persons reporting directly to him/her.
• Monitors the performance of the various duties of the individuals in the San Francisco Accounting Office.  Recommends changes in, additional assignments, and dismissal for cause of Accounting Office Personnel in coordination with and the approval of the Plumpjack Management Group Controller and VP of Finance.
• Prepares Schedule for Accounting Personnel for review & approval of the Plumpjack Management Group Controller.
• Relieves or insures the relief of Department Personnel for vacations.

Maintains the various books of accounts, supporting schedules and detail records.

• Maintains and ensures the accuracy of all ledgers, journals and other accounting records of the business units processed from the SF office as prescribed and required by the Plumpjack Management Group VP of Finance.
• The continuous audit of all accounts, records and transactions of the business units with accounting centralized at the SF office.
• Maintains or insures the maintenance of an up-to-date accurate general ledger file of work-papers and supporting schedules for each general ledger account and ensures that all account detail are in balance with the general ledger.
• Maintains records of authorized appropriations and determines that all sums committed and expended are properly accounted for.
• Reviews all disbursement vouchers submitted to the Plumpjack Management Group President or VP of Finance for payment.  Ascertains that all necessary documents are attached and are duly processed and approved by those certifying receipt of the merchandise or services; their quality, quantity and price.  Verifies the account distribution of charges and ascertains the availability of funds for such disbursements.
• Scrutinizes the monthly trial balance of Accounts Payable, and verifies the correctness.  Verifies the correctness of Accounts Payable subsidiary ledger against the general ledger control total.
• Supervise the preparation of the All Company Revenue Report certifies their accuracy.
• Ascertains that all cash receipts are deposited in a timely fashion by the operating businesses, preferably by the next succeeding bank day.
• Prepares or checks in detail the monthly bank reconciliations.
• Responsible for the maintenance of the Asset Register including insuring addition of all new assets, deleting of retired assets, maintaining records as to location and disposition of assets and providing detailed reports on projected replacement needs.
• Examines and verifies payrolls.  Assists management in ensuring that sufficient funds are transferred from the general account to the payroll account.
• Reviews the aged trial balance of accounts receivable and insures it is correctly aged and is in agreement with the general ledger control total.
• Ascertain that the advance deposit subsidiary ledger is in balance with the general ledger control account.

Timely production of the monthly financial statement.

• Ensures the accurate and timely preparation and submission of all subsidiary ledgers and other information required for the monthly closing for the business units with accounting centralized at the SF office.
• Prepares and/or supervises the preparation of all monthly closing journal entries, balance sheet, and profit and loss schedules for the business units with accounting centralized at the SF office.
• Scrutinizes the monthly financial report, certifies its accuracy, and investigates unusual variations prior to presentation to the Plumpjack Management Group Controller or VP of Finance.
• Assists in the preparation of the notes to the financial statement for the business units with accounting centralized at the SF office.

Responsible for the internal control of accounting office functions.

• Ensures proper separation of accounting personnel functions in line with standard control procedures.
• Conducts or insures periodic surprise cash counts of all house banks at least once a month, immediately reports any discrepancies to the Plumpjack Management Group Controller and VP of Finance.
• Analyzes cash and revenue control problems at the various operating businesses.  Develops and recommends systems to improved control of these areas.
• Supports and enforces credit policies for the business units with accounting centralized at the SF office.
• Co-ordinates the implementation of accounting policy and procedures as established by the Plumpjack Management Group VP of Finance with the various operating departments.  Insure compliance with standard accounting and control policies and procedures.

Performs various other functions as may be periodically assigned by the Plumpjack Management Group Controller or VP of Finance, including:

• The preparation of monthly, quarterly, or annual tax reports in accordance with Federal or local regulations.
• The monthly calculation and submission for authorization for disbursement of management fees or other fees.
• Assist in the preparation of forecasts and annual budget plans for the business units with accounting centralized at the SF office.
• Other special projects or functions as assigned.
• In the absence of the Plumpjack Management Group Controller, position has full authority and responsibility for the operation of the San Francisco Accounting office.

How To Apply

https://theapplicantmanager.com/jobs?pos=pj119

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