Purchasing Assistant (Wine Jobs: Management & Administration)

Full Time

  Scheid Vineyards Inc.

  Salinas, California

SUMMARY: Under general supervision the purchasing assistant will perform a variety of clerical duties to support the purchasing and finished goods departments. This detail oriented person will maintain essential purchasing files and databases and will serve as a back up to the finished goods compliance specialist.

ESSENTIAL DUTIES AND RESPONSIBILITIES

* Serve as backup to compliance specialist for all wine transferred to bottling warehouse through the shipment of finished product

o Enter wine usage transactions into NAV database

o Trouble shoot and reconcile issues daily and semimonthly for reporting

* Manage UPC spreadsheet and approve UPC for label approval

* NAV data entry and maintenance

o Enter Bill of Materials

o Complete Job Card

o Enter Planned Production Orders (from additions sheet)

o Create new item codes for dry goods (other than labels)

o Create new item codes - Roll Vintage for wine

o Create new item codes - Roll Vintage for Finish Case goods

o Create new item codes - Roll vintage for labels

o Create new item codes for finished cased goods new projects

o Post completed production and consumed wine and dry goods

* Packaging Purchasing

o Enter Purchase Orders in Nav based on direction from Purchasing Specialist

o Run open PO report, follow-up on any late deliveries

o Update Purchase order delivery dates in NAV as delivery dates are confirmed

o Work with Receiving clerk to ensure corrections are made in NAV PO for packaging receipts

o Provide an updated list of packaging receiving dates/planned delivery schedule to shipping, receiving, and bottling weekly.

* Winery purchase orders-

o Assist in creation of POs from winery requisitions

o Insure Purchase Unit of measure aligns with vendor Unit of measure

o Assist A/P with Invoice questions

o Enter receipts for winery additives

* Vineyard purchase orders

o Create PO from Vineyard requisition and send to vendors

o Enter receipts for chemicals delivered

o Assist A/P with Invoice questions

* Filing of compliance documents and label samples

* Assistance with Teamwork Project Management app with follow up and communication for packaging approvals

EDUCATION AND EXPERIENCE

* 1 year in a clerical role

* Associates or Bachelor’s degree a plus

* Prior experience in data entry a plus

REQUIRED SKILLS

* LANGUAGE - Ability to respond to basic inquiries from clients and business affiliates. Ability to read and write required correspondence that confirm to prescribed style and format. Ability to effectively present information to co-workers, affiliates, clients and the public

* TECHNICAL – Basic working knowledge of Microsoft Office suite; Proficient in Microsoft excel

* GENERAL – Strong mathematical abilities; ability to problem solve; strong organization skills

PHYSICAL DEMANDS

* While performing the duties of this job, the employee is regularly required to talk or hear. Frequently required to stand, walk, use hands and fingers to handle or feel objects and/or keyboard. Required to reach with hands and arms; climb or balance; stoop, kneel, or crouch. Must be able to frequently lift and/or move up to 40 lbs. Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. The requirement of this job require use of the computer and phone.

Please note this job description is not designed to cover or contain a complete listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities or activities may change at any time with or without notice.

Scheid Vineyards, Inc. is an Equal Opportunity Employer.

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