Staff Accountant (Wine Jobs: Management & Administration)

Full Time

  Domaine Select Wine & Spirits

  New York, New York

Position Summary:  

Responsible for accounts receivable (A/R) and accounts payable (A/P) functions. In this role, you will provide accounting support the finance team this includes special projects as needed.  You will also assist with the Year-end Closing, Audit or Review of the financials. Ensure that all invoices, supporting documents and other general paperwork are always properly organized and filed in the correct place in a timely manner.
 
Account Receivable Functions:

  • Validate customer product pricing prior to invoicing
  • Process customer invoices in a timely manner
  • Follow up with customer prior to the payment date to ensure timely collection of cash
  • Update management on the status of current and past due customer twice per month
  • Reconcile Accounts Receivable at month end
  • Prepare the Analysis for Bad Debt Reserve at month end close
  • Send out “Customer Statement” monthly to customers
  • Send “Dunning Letters” to past due customers and follow up with collection calls each month or as needed
  • Process all Credit Card transactions and confirm the deposit in the company’s bank account

 
Account Payable Functions:

  • Coding A/P invoices, secure management and finance approval and process transactions in the A/P system
  • Reconcile A/P balance with key vendors monthly or when audit request are made by outside audit firms
  • Reconcile A/P Sub-Ledger to the A/P General Ledger at month end
  • Insure timely payment to vendor based upon payment terms and the available cash position of the company
  • Issue 1099 to vendors at year end
  • Store open and closed A/P invoices and support documents in the proper files
Work with and support the Finance Department with the following:​​​​
  • Standard format reports
  • Current period and forward planning on Cash Flow Forecast Reports​
  • Support the Finance and Operations with the planning of key component of inventory purchases, planning and payment planning
  • Ensure that any new or disposed Fixed Asset is correctly recorded in the General Ledger and Fixed Asset Database
  • Audit and review employee expense reports prior to posting in A/P
  • Tracking open Purchase Orders to ensure that any open and unfilled PO’s over 60 days are closely monitored
  • Prepare electronic bank transaction and ensure that they are correctly recorded in General Ledger and Sub-Ledger system​
  • Reconcile Inter-Company Account Payable monthly and provide the proper support documentation that will enable signature agreement               between companies each month-end​
  • Assist the Finance Department with Budget to Actual variance analysis each month at closing.

Requirements:

  • Bachelor’s Degree in business beneficial
  • 3 to 5 years’ experience in accounting function
  • Demonstrated the ability to work independently and meet assignment or project deadlines
  • Understanding of General Ledger and P&L transaction
  • Excellent communication and interpersonal skills; ability to interact and present at all levels within the company as well as external customers
  • Accounting software experience with accounts payable and accounts receivable modules
  • Microsoft Office, Word, Excel, and PowerPoint proficiency
  • Highly organized individual with emphasis on accuracy and timeliness
  • Flexibility to work additional hours when needed at month end or during peak periods of the business season
  • Ability to support team members with other functions and customer assistance

How To Apply

http://jobs.domaineselect.com/x/detail/a2f0ztjwbr9i

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