Administrative Assistant/Office Manager (Wine Jobs: Management & Administration)

Full Time

  Domaine Select Wine & Spirits

  New York, New York

Position Summary:

The Administrative Assistant/Office Manager is responsible for providing administrative support to Senior

Management; ensuring the office runs effectively and is well kept, while being proactive and flexible in a

collaborative work environment.

Responsibilities (but not limited to the following):

Administrative Support:

• Provide administrative support for three executives by managing calendars, travel arrangements,

coordinating meetings, taking monthly meeting minutes, coordinating conference calls, and

greeting guests

• Answers all general incoming calls and monitors voicemails throughout the day.

• Keeps the company phone directory up to date and distributes as needed

• Coordinates product training with Brand Managers and Sales Team

• Distributes sales goals, scorecards, and reports

• Assists with office event planning as needed

Office Management:

• Ensure printers are stocked with paper & properly serviced; order office supplies as needed

• Maintains the office, conference rooms, and kitchen in a consistent clean and organized manner

• Serves the point person for reserving the room(s) on-line room

• Ensures office lights are turned on upon arriving in the morning

• Monitors Sales Office to ensure it is kept clean, neat and organized

• Manages and maintains the distribution and inventory of wine & spirits samples

• Manages the mail (express mail orders) in keeping with the budget

• Point person for outside vendors e.g., housekeeping, IT and telephone service

• Arranges all new hires computers, phones, business cards, v-cards and wine bags

Requirements:

• Bachelor’s degree or related professional training

• Minimum of 3 years prior experience

• Proficient in Microsoft Office Suite Word, Excel, Outlook

• Exercises high level of discretion, good judgment, and professionalism

• Must be highly organized

How To Apply

http://jobs.domaineselect.com/x/detail/a2f0ztj4ock9

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