Compliance & Inventory Coordinator (Wine Jobs: Management & Administration)

  St Clair Vineyard

  Deming, New Mexico

Essential Duties and Responsibilities:

Deals directly with all licensing for all areas that the winery, tasting room, and bistros need licensing. Performs liquor and truck tax reporting, and reporting for all local, state, and federal government agencies. The Compliance Coordinator will make sure that all compliance needs for our fast-paced and growing company are met by doing the following tasks:

• Making sure that we are compliant in every county, state, and/or country in which we either produce or sale our product

• Register all products through TTB, state agencies when required, and local agencies when required

• Ensure that all licenses remain current for places we produce, ship, distribute, or travel.

• Apply and obtain licenses for any new places that we wish to ship, distribute, or travel in the future.

• Watch for new governing agencies to comply with

• Maintain all required records in a manner in which law requires and that complies with our company policies

• Perform related duties as assigned by supervisor

• Maintain compliance with all company policies and procedures

Inventory Control deals directly with Inventory & Costing for all additives, labels, corks, capsules, bulk wine, bottles, barrels, and finished goods. Duties Include:

• Enter into winery system all re-labelings, bottlings, Bulk wine sample invoices, QC samples daily

• Schedule and participate in year end inventories, complete inventory reconciliations.

• Work with Accounts Payable, Warehouse, and Purchasing to ensure correct receiving of all inventory items

• Work closely with the Sales Team &  Warehouse to ensure picking error mistakes and returns are dealt with properly

• Update Bond In & Out Books and Spreadsheet

• Bulk & Bottled Wine Cost Analysis

• Work with Accounting Manager to ensure Inventory Valuation is accurate monthly.

Education and/or Work Experience Requirements:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external agencies

• Excellent computer proficiency (MS Office – Word, Excel and Google)

• Legal Compliance, Research Skills, Reporting Research Results, Analyzing Information , Coordination, Administrative Writing Skills, Organization, Working with Others, General Math Skills, Statistical Analysis

• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

• High school diploma or GED required

• Associate degree preferred

Physical Requirements:

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

• Must be able to talk, listen, and speak clearly on telephone

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

• Standing for long periods of time for inventory.

• Must be able to work 40 hours per week.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

How To Apply